How Apex Transport collects, uses and protects your information when you request a quote, book a journey, or browse our website.
01
Who we are
Apex Transport (“Apex”, “we”, “us”, “our”) provides executive chauffeur, airport transfer and private tour services across Bath and the South West of England. This policy explains how we handle personal information collected through our website, our quote request form, and directly by phone or email when you book a journey with us.
02
Information we collect
We only collect what we need to plan and deliver your journey, and to run our website properly. This includes:
Booking details your name, phone number and email address, pickup and drop-off locations, travel date and time, passenger and luggage numbers, and flight number where relevant for airport transfers.
Payment information deposit and fare payments are handled by a third-party payment processor; we do not store full card details ourselves.
Communications records of calls, emails or messages you send us regarding a quote or booking.
Website usage data standard technical information such as browser type, device, pages visited and general location, collected automatically when you visit our site.
03
How we use it
We use your information to:
Prepare quotes, confirm bookings and take deposits.
Plan routes, monitor flights and coordinate your chauffeur.
Contact you about your journey confirmations, driver details, or changes.
Respond to enquiries sent through our contact form, phone or email.
Improve our website and services based on how they’re used.
Meet our legal, tax and insurance obligations as a transport operator.
04
Our legal basis
Under UK data protection law (UK GDPR and the Data Protection Act 2018), we rely on the following grounds to process your information:
.Contract
To arrange and deliver the transport service you’ve booked.
.Legitimate interest
To run and improve our business, website and customer communication
.Legal obligation
To meet accounting, tax and insurance requirements.
.Consent
Where you’ve opted in to marketing updates, which you can withdraw anytime.
05
Sharing your data
We don’t sell your personal information. We share it only where necessary to deliver your journey or run our business:
With the chauffeur assigned to your booking, so they can meet you at the right place and time.
With payment processors, to take deposits and fares securely.
With IT and hosting providers who support our website and booking form.
With authorities where required by law, for example HMRC or law enforcement.
06
Cookies
Our website uses a small number of cookies to make the quote form work correctly and to understand, in general terms, how visitors use the site. You can control or disable cookies through your browser settings; doing so may affect how well the quote form functions.
07
Data retention
We keep booking and payment records for as long as required by UK tax law (currently six years), and enquiry details for a reasonable period afterwards in case you get back in touch. Website usage data is retained only as long as needed to understand site performance.
08
Your rights
Under UK GDPR, you have the right to:
.Access
Ask what personal data we hold about you.
.Correction
Ask us to correct inaccurate information.
.Erasure
Ask us to delete your data, where we’re not required to keep it.
.Objection
Object to certain uses, including marketing.
.Portability
Request a copy of your data in a portable format.
.Complaint
Raise a concern with the ICO, the UK’s data regulator.
To exercise any of these rights, contact us using the details below. We’ll respond within one month.
09
Security
We take reasonable technical and organisational measures to protect your personal information against loss, misuse or unauthorised access, including secure hosting and restricted access to booking records.
10
Children
Our services are intended for adults arranging travel. We do not knowingly collect personal information from children, though passenger details for children travelling with a booking adult may be provided by that adult as part of a booking.
10
Children
Our services are intended for adults arranging travel. We do not knowingly collect personal information from children, though passenger details for children travelling with a booking adult may be provided by that adult as part of a booking.
11
Changes to this policy
We may update this policy from time to time to reflect changes in our services or the law. The “last updated” date at the top of this page shows when it was last revised.
12
Contact us
If you have any questions about this policy or how we handle your data, get in touch:
Apex Transport
City of Bath, United Kingdom · apextransportsw@gmail.com
This page is a starting template based on the information visible on your website and is provided for convenience, not legal advice. Before publishing, please have it reviewed by a solicitor or GDPR consultant to confirm it fully matches how your business actually collects, stores and processes data (including your specific payment processor, hosting provider and any analytics or marketing tools in use).